Privacy policy

Privacy Policy

Effective Date: [Insert Date]

1. Introduction
EllisDon ("we," "our," or "the Company") operates this internal company e-store for employees and authorized users to purchase branded products. We are committed to protecting your privacy and handling your personal information in compliance with Canada's privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

By using this e-store, you acknowledge and agree to the collection, use, and disclosure of your personal information as described in this policy.

2. Information We Collect

We collect and process only the necessary personal information to facilitate your use of this internal e-store. This may include:

  • Account Information: Name, company email address, employee ID, and department.
  • Order Details: Purchase history, shipping address (if applicable), and payment details.
  • Usage Data: Information about how you interact with the e-store (e.g., login activity, browsing behavior).

We do not collect sensitive personal data such as social insurance numbers (SIN), financial credit history, or health information.

3. How We Use Your Information

Your personal information is used solely for EllisDon internal company purposes, including:

  • Processing and fulfilling orders
  • Verifying employee identity and eligibility to use the e-store
  • Providing customer support
  • Improving the e-store’s functionality and user experience
  • Ensuring compliance with EllisDon company policies

We do not use your personal information for third-party marketing, nor do we sell or rent your data.

4. Information Sharing & Disclosure

We may share your personal information only in the following cases:

  • Internal Use: With authorized EllisDon personnel who manage the e-store.
  • Service Providers: With third-party vendors who assist in order processing, payment handling, or delivery (if applicable). These providers are contractually bound to protect your data.
  • Legal Compliance: If required by law, such as responding to legal requests or audits.

5. Data Storage & Security

We store personal data on secure Canadian servers and implement industry-standard security measures, including:

  • Encryption of sensitive data
  • Access controls to limit data access to authorized personnel
  • Regular security audits to prevent unauthorized access or breaches

Your data is retained only as long as necessary to fulfill its intended purpose or as required by EllisDon policies and legal obligations.

6. Your Rights & Choices

As an authorized user of this internal e-store, you have the right to:

  • Access your personal information
  • Request corrections to inaccurate or incomplete data
  • Request deletion of your account (subject to EllisDon approval)
  • Withdraw consent for optional data collection, where applicable

To exercise these rights, contact us at TBD

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be communicated via EllisDon company email or internal announcements. Continued use of the e-store after updates indicates your acceptance of the revised policy.